Queen’s Project on International Development is hiring its Directorate for the 2024-2025 year! QPID is a student-run organization with a variety of portfolios operating jointly to achieve QPID’s mandate of fostering a development consciousness in the Queen’s community as a catalyst for local and global change. We are looking for those who are passionate about development or those who want to learn more, and help be a catalyst for local and global change.
Applications are due March 16th at 11:59 pm EST.
If you have any questions, feel free to email: qpid.generaldirector @gmail.com
Available positions:
Campus and Community Directors (2)
The C & C Director is responsible for managing and supporting all of the portfolios with events that occur on Queen’s campus and within the Kingston Community. This is the largest portfolio within QPID. The ultimate goal for the C & C Director is to support all of the executives within their portfolio and ensure that all scheduled events and campaigns are successful, as well as liaison between the directorate and these committees.
The C & C Director has obligations specifically to the majority of the executives on QPID (Forum, Community Outreach, Youth Conference, Workshops) in terms of provisioning resource support and feedback on their duties.
Responsibilities:
- Assist the general director in strategic planning for the upcoming school year, and decide which local initiatives QPID will be focusing on that school year.
- Hire and direct executives within all C & C portfolios.
- Assist with committee member hiring.
- Arrange a weekly or bi-weekly meeting with all executives in their portfolios to ensure progress is being made.
- Support all executives with task and decision making.
- Bring issues that have arisen within any exec portfolios to the directorate team for further discussion.
- Being a member of the general directorate, including participating in QPID events, coming to forums and weekly directorate meetings.
- Strategically plan for the following school year, in preparation for the incoming C & C director.
- Writing a complete transition manual of all aspects of the year
Marketing Director (1)
The Marketing Director is responsible for all information released to the public regarding the organization, promoting QPID through event-planning and fundraising, and encouraging engagement with development issues between all QPID members and the general public. The marketing director will be responsible for designing campaigns for hiring and events, helping plan and run fundraising initiatives, and running promotional activities to ensure QPID’s visibility on campus. Furthermore, they will be responsible for the upkeep of the QPID website, as well as ensuring QPID has a strong social media presence, and creating and helping maintain a QPID blog.
Responsibilities:
- Hire and direct Exec and committee members
- Ensure brand consistency across all QPID platforms
- Maintaining the effectiveness and accessibility of the QPID website
- Effective use of social media to showcase QPID initiatives and events
- Designing marketing campaigns for QPID hiring and events. These campaigns may include, but are not limited to, poster design and distribution, Facebook events, chalking, Powerpoint presentation for class talks etc.
- Keeping track and filing all articles, columns or other media that discuss QPID
- Organization of publicity events/initiatives to get QPID’s name and purpose out on campus, including, but not limited to, assisting the Summer Director with organizing and promoting QPID during Frosh Week
- Reaching out through newspapers and other means to the greater Kingston community
- Writing a complete transition manual of all aspects of the year
Finance Director (1)
The Finance Director is responsible for the management of QPID’s funds and the supervision of the finance coordinator and sponsorship team. The ultimate goal for the Finance Director is the long-term stability of the organization through sound financial management, and the maintenance of positive relationships with QPID’s supporters. These supporters include QPID alumni, university officials, and sponsors.
The Finance Director has obligations specifically to the Finance Coordinator and the Sponsorship Team in terms of provisioning resource support, approving decisions and grants, and giving feedback on their duties.
Responsibilities:
- Assisting the general director in strategic planning for the upcoming school year
- Making ethical and sustainable financial decisions.
- Proofing grants made by the sponsorship team.
- Hiring the finance coordinator and sponsorship coordinator, as well as assisting with committee member hiring
- Closing of the previous financial year at the end of September with input from the Finance Coordinator, Summer Director and General Director. Final Copies of Financial Statements are also to be created for the Annual Report and QPID records.
- Creation of the annual budget with input from the Directorate and executive.
- Organization and completion of the annual audit. The entire year should involve preparation for this audit to achieve the utmost financial accountability possible.
- Maintaining all financial records as accurate and complete. Procedures and processes for all transactions should be reviewed for efficiency and potential means of improvement.
- Working with the outgoing Summer Director to create a summary of expenditure for summer internships
- Working with the Sponsorship Team to devise a fundraising strategy and apply for funding to sources both internal and external to Queen’s
- Working with the Sponsorship Team to maintain a donor stewardship plan to ensure appropriate recognition of donors
- Liaising with university officials to ensure QPID’s internal funds are correctly managed for maintaining and watching QPID’s long-term investments.
- Writing a complete transition manual of all aspects of the year
Internships Directors (2)
The Internships Directors are responsible for coordinating all aspects of QPID’s summer internships. They work closely with the Curriculum Internships Managers and Fundraising Internships Manager throughout the year.
The Internships Directors are the coordinators between the people, events and administrative duties that are involved in the internship aspect of QPID. Ultimately, it is the Internships Directors who must ensure that all project-related tasks are completed prior to departure. The Internships Directors must ensure that all selections, including internships managers and interns, are made in the best interest of QPID and consistent with its mandate. They will have significant knowledge of all aspects of QPID with special emphasis on the administrative duties associated with QPID’s international projects. The Internships Director must focus on team building and dynamics within and between projects, as well as between the executive and interns.
Responsibilities:
- Assisting the general director in strategic planning for the upcoming school year
- Hiring executives within all internships portfolios, as well as assisting with committee member hiring.
- Have post-placement interviews with all of the returning interns along with the Summer Director and General Director
- Reading all final personal reports and internship reports in order to assess internship project partners/regions
- Contacting potential and past project partners to establish summer projects for the interns
- Drafting partnership agreements with the project partners, once chosen
- Hiring of summer interns, including an intern selection day
- Ensuring adequate preparation and training of interns prior to departure
- Organize monthly all intern training sessions on topics of general interest, such as safety and health
- Attending weekly meetings with directors, executive, and Internships Managers.
- Being a resource for those who have questions and concerns, and lending support to all those involved with internships.
- Working with and leading the Internships Managers.
- Writing a complete transition manual of all aspects of the year
Equity Director (1)
As QPID’s second Equity Director, the student hired to this position will be responsible for continuing to promote Equity, Diversity and Inclusion within the organization. This director will work closely in conjunction with the Monitoring and Evaluations executive to ensure that QPID can provide a safe space for all students. They will also be responsible for implementing new trainings, including anti-racism, bystander intervention and accessibility trainings for QPID members.
Responsibilities
- Hiring the Monitoring and Evaluations (M&E) Executive for the upcoming year
- Develop an Equity Framework for QPID in consultation with external stakeholders which will outline the club’s commitment to EDII
- Develop executive training modules for fall training
- Consult with external organizations to introduce new training opportunities
- Consult with executives and directors to ensure that all projects meet accessibility and inclusion standards
- Support the M&E executive when dealing with any equity related concerns
- Work to address barriers to inclusion in club activities
- Develop new Equity focused initiatives