Queens Women in Applied Science and Engineering (QWASE) is a student-run organization at Queen's University. QWASE organizes an annual non-technical conference dedicated to inspiring women in engineering and encouraging their pursuit and evolvement in their STEM related careers, passions and goals. We are currently seeking highly motivated and dedicated individuals to join our 2023-2024 executive team! If you are passionate about empowering women and promoting diversity in STEM and possess exceptional organizational and leadership skills, we encourage you to apply.
The positions we are currently hiring are, Logistics Coordinator, Sponsorship Coordinator, Speakers Coordinator, Financial Coordinator, and Marketing Coordinator.
Applications are due September 24th, 2023.
- Plan and oversee all logistical aspects of the QWASE Conference, including venue selection, room setup, etc.
- Coordinate transportation arrangements for speakers.
- Collaborate with vendors to secure catering services, audio-visual equipment, and any other necessary supplies.
- Develop and manage a detailed conference schedule, ensuring seamless execution of sessions and workshops.
- Coordinate with other executive members to ensure effective communication and smooth operation of the conference.
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Develop and execute a comprehensive sponsorship strategy to secure financial support and partnerships.
- Identify and approach potential sponsors, maintaining strong relationships and regular communication.
- Create sponsorship packages and proposals tailored to meet the needs and interests of potential sponsors.
- Collaborate with the Marketing Coordinator to ensure proper recognition and promotion of sponsors.
- Strong negotiation and networking skills
- Excellent written and verbal communication abilities
- Research and reach out to prominent professionals, industry experts, and inspiring women in STEM to participate as speakers.
- Create a speaker’s package to send out to all wanted speakers that highlights QWASE.
- Coordinate all communication with confirmed speakers, including event details, session topics, and panel speech goals.
- Work closely with other coordinators to ensure the speakers' needs and requirements are met during the conference.
- Assist in preparing speaker resources and materials for conference sessions.
- Strong initiative to create a well-rounded speakers panel.
- Excellent communication and interpersonal abilities
- Develop and manage the conference budget, tracking funding and expenses.
- Oversee financial transactions and ensure accurate record-keeping.
- Liaise with external vendors and suppliers for invoicing and payment processes.
- Prepare financial reports and present them to the executive team.
- Seek opportunities for fundraising and grant applications to support conference initiatives.
- Attention to detail and accuracy in financial record-keeping.
Marketing and Events Coordinator
- Oversee social media accounts and develop promotional content for the conference.
- Manage website operations.
- Collaborate with other coordinators to create (delegate bags, merchandise, etc).
- Help plan socials and promotional events for the conference.
- Experience with Canva, Wix, and Instagram is an asset.
- Strong organizational and planning skills.
- Creative thinker.
If you have any questions regarding the application or interview process please contact Lua Camargos and Samantha Greifenberger at qwase @engsoc.queensu.ca.
Note: These positions are open to all students at Queen's University, with a focus on promoting women in STEM. We encourage applications from individuals of all backgrounds and experiences. QWASE Conference is committed to fostering an inclusive and diverse environment, providing equal opportunities for all applicants.